Application Of Official Document Writing Format: Letter

1. Use of the letter

The letter is applicable to the negotiation of work among non subordinate organs, asking and answering questions, requesting approval and responding to the examination and approval matters.

2. Classification of letters:

(1) in accordance with the direction of writing, it can be divided into letters and replies.

(2) according to the content, it can be divided into: letter of correspondence, inquiry letter, reply letter and request letter.

3, the letter is written:

(1) format:

Use the general format of official documents.

(2) Title:

The Ministry of public security has a letter about adjusting the charging standard of new passports.

Cause + text, such as: "on the declaration of business license."

(3) main body:

1) letter of correspondence

Negotiable letters can be used for discussion or consultation between agencies.

For example, the general office of the xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

The main body of the text should be clear about the matters of negotiation, including the words "yes, no reply".

#p# paging Title #e#

2) enquiry letter

When asking questions and asking for advice, they can use inquiring letters, such as: the Sports Committee of XXX asked about holding the related events of the provincial Peasant Games.

"

The main body of the text should state the questions and the request for reply. At last, with the expectation of "reply" or above, please reply to the letter.

3) letter of request

Requests for assistance or cooperation between agencies, as well as requests for approval from competent authorities, can be made by request letter.

For example, the office building of the xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

The body explains the reasons for the application and the matters for approval.

Requests between organs not affiliated

Do not apply for instructions, but generally use letters.

4) reply letter

Replies can be used to answer questions between agencies.

For example, the State commodity price bureau and the Ministry of Finance reply to the letter about adjusting the charging standard of new passports.

The text first quotes the title and the number of the other official document. This is the revelation of the reason for the dispatch, and then indicates the attitude. It uses the usual pitional statement "now reply to the following" to indicate the following items, or to give instructions.

After writing, the full text is finished, without using end words.

(1) the selection of languages should be correct.

(2) the content should be concise.

(3) the wording should be specific.

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1. The use of opinions

The opinion applies to the opinion and treatment of important issues.

2. Writing of opinions:

(1) format:

Use the general format of official documents.

(2) Title:

(1) the issuing organ + cause + literature, such as: "the opinions of the national capital construction commission on the implementation of the contract system for capital construction"

Reasons + literature, such as "opinions on accelerating socialization of social welfare"

(3) main body:

At the beginning: briefly explain the purpose, basis and reasons of putting forward opinions.

Main body: the work items can be divided into articles, and from the general objectives and requirements to specific measures and steps, we will put forward indicative and constructive suggestions on how to do the work from all angles and aspects.

Ending: usually explaining matters related to the implementation of the opinion, or writing this part as a part of the main body, without having to list the ending part.

(4) inscription:

It includes the issuing unit, the seal and the date of issue.

3. Notes on writing advice:

(1) to have a clear view.

2. The method should be specific.